Assets
one registry that ties your safety work to the equipment

1What Assets does

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Assets is the registry that turns "we have a fire extinguisher somewhere" into "this fire extinguisher, checked monthly, last verified on the 7th, with every scan and inspection against it on one screen".

It does two jobs at once:

1. A registry of every machine, vehicle and piece of equipment at the site.
2. A check tracker that gives each asset a cadence - weekly, monthly - and flags it Overdue the moment a check is missed.

Its quiet power is that it connects the other modules. A hazard scan, a checklist inspection, or a ZeroState periodic inspection performed against an asset counts as a check automatically - so the work your team already does keeps the asset current without anyone logging it twice.

2Words you'll see

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Term	What it means
Asset	One machine, vehicle or piece of equipment in the registry.
Check cadence	How often the asset needs a check - every week, every month - or no cadence at all.
Check	A recorded verification of the asset. Logged by hand, by QR scan, or automatically by a scan or inspection.
Overdue	The badge an asset gets when its next check date has passed.
QR check tag	A printable code fixed to the asset; scanning it logs a check from a phone, no login needed.
Status	Whether the asset is Active or retired.

3The asset registry

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Click Assets in the sidebar. The registry lists every asset at the site, with the one number that matters called out at the top: how many are overdue for a check.

Search by name, ID, type or location, or filter by status. Two buttons sit top-right: Print all QR tags to produce scannable labels for every asset at once, and Add asset to register a new one.

4Register an asset

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A minute per machine now saves the "when did we last check that?" scramble later.

Fill in what you know - name, type, serial or asset number, manufacturer, model, location - and set a check cadence if the asset needs recurring checks. The dialog says it plainly: assets with a cadence show an overdue badge when a check is missed, and hazard scans, checklist inspections and LOTO periodic inspections against the asset count as checks automatically.

5Inside an asset

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Click any asset to open its record - the single place everything about that piece of equipment comes together.

The three buttons at the top are the actions you take most:

Control	What it does
Log check today	Records a check right now, resetting the cadence clock.
QR check tag	Shows the asset's printable QR code - fix it to the equipment so anyone can log a check by scanning.
Edit	Update the asset's details, cadence or status.

Below the buttons, each section is a live tie to another module: the hazard scans run on this asset, the LOTO procedures that lock it out, the checklist inspections scoped to it, and any corrective actions raised against it. It is the closest thing to a single maintenance-and-safety history for the machine.

6Checks and QR tags

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There are three ways a check gets logged, and you will use all three:

Print one tag from an asset's QR check tag button, or the whole set from Print all QR tags on the registry. Fix them to the equipment and the shop floor becomes self-documenting - a walk-by scan is a logged check.

7Troubleshooting

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Symptom	Cause and fix
An asset shows Overdue	Its next check date has passed. Log a check - or run the scan or inspection that counts as one - to clear it.
An asset never goes overdue	It has no check cadence. Edit the asset and set one if it needs recurring checks.
A scan or inspection did not count as a check	It was not linked to the asset. Pick the asset in the Location / Equipment field when you run it.
The asset does not appear in another module's dropdown	Check you are on the same site - assets are site-level, and each module lists only that site's assets.
I need labels for the floor	Use QR check tag on one asset, or Print all QR tags for the whole registry.