Toolbox Talks
a safety briefing, ready to read to the crew

1What Toolbox Talks does

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Toolbox Talks writes the five-minute safety briefing for you - grounded in your own policies, in plain language, ready to read to the crew before the shift.

There are two ways to get one:

1. From a policy - turn one of your written programs into a talk that reflects what your policy actually says.
2. From a topic - describe any hazard or safety concern and get a custom talk written for it.

Either way, you get a structured briefing - an overview, why it matters, the key points - that you can tune to your company, schedule, download and deliver.

2Words you'll see

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Term	What it means
Toolbox talk	A short safety briefing delivered to a crew, usually before a shift or task.
Generate from policy	Producing a talk from one of your existing written programs.
Custom talk	A talk generated from a topic you describe, rather than a policy.
Generation rules	Optional company-wide instructions - length, tone, required reminders - applied to every new talk.
Schedule	Setting a date to deliver a talk, from the calendar icon on a generated talk.

3Generate from a policy

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The talk your crew hears and the policy in your binder should say the same thing. Generating from the policy guarantees it.

Find the program under Available Policies and click Generate. In a few seconds a talk built from that policy appears in the Generated Toolbox Talks list, ready to open, schedule or download.

4Create a custom talk

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When the topic is not one of your policies - a seasonal hazard, a one-off task - describe it and let the AI write it.

5Set your company rules

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At the top of the module, Tweak Toolbox Talk Generation lets you set optional rules that apply to every new talk - a length cap, a reading level, a required reminder, a mention of a site-specific rule.

6View, schedule and deliver

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A generated talk is only useful once it reaches the crew. The controls on each one get it there.

Control	What it does
Chevron (expand)	Opens the talk's full text in place so you can read or review it.
Calendar	Schedules the talk for a delivery date.
Download	Saves the talk as a document to print or hand out.
Trash	Deletes the talk.

7Troubleshooting

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Symptom	Cause and fix
No policies to generate from	None have been created yet. Generate policies in the Policies module first, then return here.
The talk is too long or off-tone	Set a rule in Tweak Toolbox Talk Generation - length, reading level, tone - and generate again.
A custom talk missed the mark	Be more specific in the topic description - name the task, the hazard, and the setting.
I need a copy to hand out	Use the download icon on the talk.
The talk mentions something that is not true of our site	It is AI-generated - edit it before delivery. Never read a talk you have not reviewed.